JOB HAKU – Japanese Job Expo | Warsaw

§ 1 [Preliminary Provisions]

1. These regulations (hereinafter referred to as the "Regulations") define the rules of participation in the event JOB HAKU - Japanese Job Expo | Warsaw (hereinafter referred to as the "Event").
2. The Event takes place on November 28, 2025, at the Centralny Dom Technologii, Krucza 50, Warsaw, Poland.
3. The Event is organized by Pasona Group Inc., a company with limited liability duly incorporated under the laws of Japan, with its principal office at 3-1-30 Minami-Aoyama, Minato-ku, Tokyo 107-8351, Japan (hereinafter referred to as the "Organizer").
4. The Event may be carried out in cooperation with technical and promotional partners, including local entities supporting organization and promotion in Poland, in particular ChallengeRocket Sp. z o.o., with its registered office in Rzeszów (Pl. Wolności 13/2, 35-073 Rzeszów, Poland), which provides the online registration platform and technical infrastructure for the Event.
5. Participation in the Event is voluntary and free of charge, subject to prior registration via the official registration system provided by ChallengeRocket.

§ 2 [Conditions of Participation]

1. The Event is open to natural persons over the age of 18.
2. Participants must register via the official Event registration system and accept these Regulations.
3. Employees of the Organizer and companies directly engaged in the Event organization may not participate in recruitment activities as candidates.
4. The Organizer reserves the right to refuse entry or remove Participants from the Event in cases of:

a) behavior violating the law or good manners,

b) actions that disrupt the Event,

c) failure to comply with staff instructions.

§ 3 [Rules of the Event]

1. Participants are obliged to follow the organizational guidelines and respect the rules of the venue.
2. The Organizer is not responsible for recruitment outcomes - final decisions regarding employment are solely at the discretion of exhibiting companies.

§ 4 [Intellectual Property and Image]

1. By participating in the Event, Participants consent to the use of their image (photos, video recordings) by the Organizer and partners for documentation and promotional purposes related to the Event.

§ 5 [Processing of Personal Data]

1. The controller of the personal data of Event Participants is Pasona Group Inc., 3-1-30 Minami-Aoyama, Minato-ku, Tokyo 107-8351, Japan.
2. Pasona determines the purposes and means of processing personal data collected in connection with the Event, including registration, communication, and organization of the Event.
3. Personal data are collected and processed on behalf of Pasona Group Inc. by ChallengeRocket Sp. z o.o., with its registered office in Rzeszów (Pl. Wolności 13/2, 35-073 Rzeszów, Poland), NIP: 8133727946, REGON: 365462321, KRS: 0000638669, acting as a data processor within the meaning of the EU General Data Protection Regulation (GDPR).
4. ChallengeRocket provides the online registration platform, technical infrastructure, and event support services, and ensures appropriate organizational and security measures for processing personal data in accordance with GDPR.
5. Personal data will be processed solely for the following purposes:
6. registration and participation in the Event,
7. communication with Participants regarding organizational matters,
8. technical and administrative support in organizing the Event.
9. The types of personal data processed include: name, surname, e-mail address, phone number, and other information provided voluntarily by Participants during registration.
10. Personal data will not be shared with third parties except for partner companies participating in the Event, and only on the basis of the explicit consent of the Participant.
11. Providing personal data is voluntary, but necessary to participate in the Event. Participants have the right to access, rectify, delete, restrict, transfer, and object to the processing of their data, as well as to lodge a complaint with the relevant supervisory authority.
12. Contact regarding personal data:

• Organizer: pd_protection@pasonagroup.co.jp
• ChallengeRocket: office@challengerocket.com

§ 6 [Final Provisions]

1. All information about the Event published in promotional materials is for information purposes only.
2. In matters not covered by these Regulations, the provisions of Polish law shall apply.
3. The Organizer reserves the right to amend these Regulations. The updated version will be published on the Event website.
4. The Organizer shall not be liable for any damage, material or non-material, resulting from participation in the Event.
5. Complaints regarding the Event may be submitted to the Organizer via the contact e-mail provided.